Executive Assistant
(Canada – Remote)

STS Capital Partners is currently seeking an individual to provide administrative support to STS executives. 

Responsibilities of the position include:

  • Schedule Management
    • Books meetings/conference calls with internal and external parties
    • Arranges travel as required for executives (and families) and manages points/credits
    • Supports communication for billing to clients for travel
  • Meeting Preparation
    • Arranges all documents for printing or publishing
    • Prepares Agendas
    • Prepares Info Packs based on research and database pulls
    • Liaises with hotels/restaurants/external parties for special requests
    • Event support as required
  • Updating Database and Log:
    • Entering based on transcriptions, emails, outreach tracking sheets, reports, contact reports
    • Checking off or assigning action items to relevant persons where applicable
    • Following-up with team members to enter missing relevant data in the database
    • Inputting postings and profiles of contacts that team members meet
    • Basic research and adding profiles of people for database
    • Emailing or calling contacts to update the database with new contact information
  • Email Management
    • Organizing and processing Executives’ mailbox
    • Prioritizing correspondence to and from Executives; via email, transcription, live discussions, voicemail
      • includes replying to correspondence, engaging, as needed, other team members to respond to correspondence and copying relevant team members on correspondence received/sent to ensure proper communication flow
  • Support of annual Holiday card project
  • Other Projects as assigned
  • Back up for other team members in the Office of the CEO

The successful candidate is/has:

  • Tech prowess including proficiency in MS Office (specifically Outlook, Word, Excel) and adaptable to other technologies such as MSTeams, WhatsApp, Dropbox, Zoom
  • Ruthless prioritization, impeccable organization, and strategic multitasking
  • Ability to think big picture, have supernatural anticipation and work with speed and decisiveness
  • Emotionally intelligent, calm under pressure, and has expert level communication skills and ironclad discretion
  • Fast and accurate data entry and keyboard skills
  • Enjoys communicating through email and telephone or SKYPE
  • Expertise in internet/internet research i.e. company profiles, bio’s, etc.
  • Highly motivated, a self-starter, has initiative and enjoys working independently, resourceful; has thick skin and sense of humour and is a joy to work with
  • Ideal candidate has familiarity with work processes and communication styles in North America/ UK and exposure to financial services industry

If you are interested in this position, please send your resume and cover letter to careers@stscapital.com

Qualified candidates will be contacted directly for an interview.

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