Executive Assistant
STS Capital Partners is currently seeking an individual to provide administrative support to STS executives.
Responsibilities of the position include:
- Schedule Management
- Books meetings/conference calls with internal and external parties
- Arranges travel as required for executives (and families) and manages points/credits
- Supports communication for billing to clients for travel
- Meeting Preparation
- Arranges all documents for printing or publishing
- Prepares Agendas
- Prepares Info Packs based on research and database pulls
- Liaises with hotels/restaurants/external parties for special requests
- Event support as required
- Updating Database and Log:
- Entering based on transcriptions, emails, outreach tracking sheets, reports, contact reports
- Checking off or assigning action items to relevant persons where applicable
- Following-up with team members to enter missing relevant data in the database
- Inputting postings and profiles of contacts that team members meet
- Basic research and adding profiles of people for database
- Emailing or calling contacts to update the database with new contact information
- Email Management
- Organizing and processing Executives’ mailbox
- Prioritizing correspondence to and from Executives; via email, transcription, live discussions, voicemail
- includes replying to correspondence, engaging, as needed, other team members to respond to correspondence and copying relevant team members on correspondence received/sent to ensure proper communication flow
- Support of annual Holiday card project
- Other Projects as assigned
- Back up for other team members in the Office of the CEO
The successful candidate is/has:
- Tech prowess including proficiency in MS Office (specifically Outlook, Word, Excel) and adaptable to other technologies such as MSTeams, WhatsApp, Dropbox, Zoom
- Ruthless prioritization, impeccable organization, and strategic multitasking
- Ability to think big picture, have supernatural anticipation and work with speed and decisiveness
- Emotionally intelligent, calm under pressure, and has expert level communication skills and ironclad discretion
- Fast and accurate data entry and keyboard skills
- Enjoys communicating through email and telephone or SKYPE
- Expertise in internet/internet research i.e. company profiles, bio’s, etc.
- Highly motivated, a self-starter, has initiative and enjoys working independently, resourceful; has thick skin and sense of humour and is a joy to work with
- Ideal candidate has familiarity with work processes and communication styles in North America/ UK and exposure to financial services industry
If you are interested in this position, please send your resume and cover letter to careers@stscapital.com
Qualified candidates will be contacted directly for an interview.
